‘Keep your friends close, keep your AI closer’: Information, Technology and Consulting office publishes guidelines for ‘safe’ workplace artificial intelligence use
Publish Date: 2026-05-22 05:07:00
Source Domain: www.thedartmouth.com
On May 6, the Information, Technology and Consulting office published an updated set of nine guidelines for workplace generative artificial intelligence use on their website. VOX Daily, the College’s official newsletter, circulated the guidelines in an email to campus on May 13, six days after The Dartmouth reported that a chemistry professor unintentionally released student information to campus through the Dartmouth Claude enterprise portal in a “test” of Claude’s grading capabilities.
The guidelines urge campus community members to “know what data you’re allowed to put in” AI chats, “keep humans in the loop for consequential decisions” and “document AI’s role in your work.” They also advise community members not to let AI “make decisions about people,” including decisions about accommodations, admissions, discipline, grading and hiring “without human review.”
“Unredacted student records governed by FERPA [the Family Educational Rights and Privacy Act] have specific handling requirements,” according to the guide. “When in doubt, treat the AI tool like a public website and ask yourself whether you’d paste the same content there.”
“Ask yourself, ‘Would I share this info with the public?’ If no, then don’t use GenAI,” VOX Daily wrote in their May 13 announcement. “Keep your friends close, keep your AI closer.”
The Dartmouth could not verify whether the sharing of identifiable student problem sets to campus through the Dartmouth Claude enterprise portal constituted a FERPA violation. Student submissions on Canvas are generally subject to FERPA regulations, according to Cornell University’s Center for Teaching Innovation.
In a statement to The Dartmouth, ITC wrote that the new guidelines “reflect ITC’s and Dartmouth’s ongoing commitment to responsible AI use.”
“These are general best practices to…
